Terms of Service
Effective 21 September 2026
This contract is a contractual agreement made between Studio Reem Photography, doing business as Headshots by Reem (referred to hereafter as "photographer"), and you (referred to hereafter as "Client"). This agreement contains the entire understanding between the photographer and the client. It supersedes all prior and simultaneous agreements between the parties. The only way to add or change this agreement is to do so in writing and signed by all parties involved.
1. Acceptance.
By booking a session, paying the session fee, or attending a session, Client agrees to these Terms. The Terms in effect on the date of booking govern that session. Photographer may update these Terms at any time; changes apply to bookings made after the effective date shown above.
2. What the Session Includes.
Time allotment as detailed in your session description
Two to three outfit changes
Multiple backgrounds
Posing and facial expression direction throughout
Image review during the session, or a private online gallery for selection
Retouched high-resolution images available for purchase individually
Standard retouching means skin smoothing, blemish removal, color correction and light shaping consistent with Photographer’s portfolio style. It does not include changes to body shape, facial structure, or composite work. One round of reasonable adjustments is included per purchased image; further revisions are quoted separately.
Purchased images are ordinarily delivered within seven business days of payment. This is a good-faith estimate, not a guaranteed delivery date.
3. Location Costs & Fees.
Client is responsible for any costs associated with a location Client chooses, including permits and parking. Photographer does not guarantee or arrange payment at any location. The session fee does not cover travel beyond 20 miles of Irvine, California; travel beyond that radius is quoted separately in writing. Client is responsible for obtaining permission to photograph at any location Client selects.
4. Late Arrivals.
Time lost to a late arrival is deducted from the session, which may reduce the number of proofs and edited images. For on-location sessions, arrival more than 30 minutes late cancels the session and forfeits the entire session fee.
5. Session Fee & Retainer.
A non-refundable retainer equal to 100% of the session fee is required for all sessions. No date is reserved until it is received in full. The retainer is applied toward the total cost of services and covers Photographer’s time and talent. In the event of cancellation it is retained as liquidated damages, the parties agreeing that actual damages from a cancelled session are difficult to calculate and that this amount is a reasonable estimate. Firm & Team Days booked online follow Section 17 instead.
6. Rescheduling & Cancellation.
Client may reschedule once, without penalty, by giving at least two days’ notice before the session. The rescheduled session must take place within 90 days of the original date, after which the retainer is forfeited. Failure to give two days’ notice, or cancellation, forfeits the retainer. Photographer may reschedule due to illness, weather, equipment failure, or other circumstances beyond reasonable control. Firm & Team Days booked online follow Section 17 instead.
7. Payment & Chargebacks.
All payments are due in full unless other arrangements are made in writing. Orders for retouched images are not processed until payment is received in full. Client agrees not to initiate a chargeback or payment dispute for a non-refundable fee properly charged under these Terms. Initiating one is a breach of this agreement, and Client is responsible for Photographer’s reasonable costs in responding to it.
8. Re-shoots.
Re-shoots are at Photographer’s discretion. They are not given for choices of clothing, make-up or hair, for weather, or for failure to follow Photographer’s recommendations.
9. Failure to Perform.
If Photographer cannot perform due to fire, casualty, strike, act of God, illness, emergency or other cause beyond reasonable control, the parties will attempt to reschedule. If no reschedule can be agreed, Photographer will return the full session fee including the retainer and shall have no further liability. This limitation applies equally if photographic materials are damaged in processing, lost through equipment or media failure, or otherwise lost or damaged without Photographer’s fault.
10. Limitation of Liability.
To the fullest extent permitted by California law, Photographer’s total liability arising out of or relating to this agreement, whatever the cause of action, shall not exceed the total amount paid by Client to Photographer for the session in question. Photographer shall not be liable for indirect, incidental, special, consequential or punitive damages, including lost profits, lost business or lost opportunity, even if advised of the possibility.
11. All Sales Are Final.
Because each session is custom and retouching is performed to order, all sales are final. Please be certain of your selections at the time of ordering.
12. Archive.
Ordered images are archived for six (6) months following the session date. Unordered images are deleted. Photographer is not responsible for loss or damage to digital files due to circumstances beyond reasonable control. Client is responsible for downloading and backing up purchased files.
13. Model Release.
Client grants Photographer permission to use images from the session, and variations of them, in advertising materials, websites, blogs, portfolios, social media, displays and other promotional methods for the business, without compensation. Photographer will not sell these images to any third party without Client’s additional written consent.
To opt out, Client must email abousaif@icloud.com before the session begins. An opt-out received after the session applies going forward but does not oblige Photographer to remove images already published.
14. Copyright & License.
Photographer retains all copyright in images created during the session and grants Client a license to reproduce and publicly display purchased images. Royalty-free reprint rights are included with purchased digital files, and print release documentation is available on request. The license does not permit Client to sell, sublicense or materially alter the images without Photographer’s written permission. Filters, crops and edits that change the character of the image require permission.
15. Client Content & Third-Party Rights.
Client warrants that Client holds the necessary rights to any logos, branding, uniforms, artwork or third-party materials appearing in the session, and that their use does not infringe anyone’s rights. Client indemnifies Photographer against any claim arising from such materials.
16. Minors.
Anyone under 18 must have the written consent of a parent or legal guardian, who must remain present throughout the session.
17. Corporate & Group Sessions.
Corporate, group and on-location engagements are governed by a separate written quote or statement of work. Where that document conflicts with these Terms, that document prevails for that engagement.
Firm & Team Days booked online. The $2,500 fee is paid in full at booking. $500 of it is a non-refundable retainer that reserves the date. If Client cancels at least 7 days before the session, Photographer refunds the remaining $2,000. With less than 7 days' notice, or if Client does not attend, the full fee is retained as liquidated damages. Client may reschedule once, with at least 7 days' notice, to a date within 90 days of the original date; the full payment applies to the new date.
18. Indemnification.
Photographer is held harmless for any injury to Client or Client’s guests during the session and immediately surrounding events. Client is responsible for themselves, their children and their guests, and releases Photographer from claims against her person or business. Client indemnifies Photographer against third-party claims arising from Client’s acts or omissions, Client’s guests, or a location Client selected.
19. Privacy.
Information collected in the course of booking is handled in accordance with the Privacy Policy published at headshotsbyreem.com/privacy-policy.
20. Governing Law & Venue.
This agreement is governed by the laws of the State of California. The parties agree that any action arising out of it shall be brought exclusively in the state or federal courts located in Orange County, California, and consent to that jurisdiction.
21. Attorney’s Fees.
If either party brings a legal action to enforce or interpret this agreement, the prevailing party shall recover reasonable attorney’s fees together with costs, bond premiums and other expenses incurred, in addition to any other relief awarded.
22. Waiver & Severability.
Waiver of any breach shall not constitute a continuing waiver or a waiver of any subsequent breach of the same or a different provision. If any provision is held unenforceable, the remainder of this agreement stays in full force, and the unenforceable provision shall be applied to the greatest extent permitted by law.
23. Entire Agreement.
This agreement incorporates the entire understanding of the parties. Modifications must be in writing and agreed by both parties.
Acceptance. By booking a session and paying the session fee, you confirm that you have read, understood and agreed to these Terms. Your agreement is recorded at the time of booking. A signed copy may be requested for corporate and group engagements.